General terms and conditions
The student, applicant, account/fee payer, lawful guardian and/or sponsor are herein collectively referred to as the “Student”. Upon acceptance to Oxbridge Academy, the Student shall be jointly and separately liable for the fulﬁlment of all terms of the agreement.
Oxbridge Academy reserves the right to cancel a Student’s registration without having to give a reason for such cancellation. Students who are on monthly payment plans will not and cannot claim any refund if Oxbridge Academy cancels their registration, since the monthly payments are for the availability and/or delivery of items and tuition up to the end of the current month for which the Student has paid.
If Oxbridge Academy chooses to cancel the registration of a Student who has paid for the course in advance, such a Student is not entitled to a refund as per the cancellation and refund policy. In the event of any Student desiring to terminate his/her studies, for any reason whatsoever, this shall not absolve the Student from full liability for the payment of fees and any other charges.
The Student’s failure to make progress in his/her studies, or to complete a programme of study, for whatever reason, shall in no way entitle him/her to a reduction in fees, nor will it absolve him/her from full liability for the payment of fees and other charges. No cancellation of this contract shall be of force or eﬀect without written consent thereto by an authorised oﬃcer of Oxbridge Academy.
The right to tuition and examinations is not transferable.
The Student hereby accepts that Oxbridge Academy shall have the right to vary the course syllabus at any time, without prior notiﬁcation and without furnishing reasons therefore.
Oxbridge Academy shall have the right, at its sole discretion, to cancel any course or subject initially advertised and oﬀered, on the basis of insuﬃcient demand. In the event of the signatories to this agreement, other than Oxbridge Academy, having completed this form incorrectly, or the payment details herein not being in accordance with the requirements of Oxbridge Academy, then such incorrect information or payment details shall be deemed to have been amended so as to be in accordance with the requirements of Oxbridge Academy, without further notice.
Oxbridge Academy shall be deemed to include any division of Oxbridge Academy or any other juristic person to whom the rights and obligations of Oxbridge Academy, as contained herein, may be ceded and/or assigned.
The programme fees exclude institute membership fees. Course material will be supplied to the Student in parts as and when the required amount of fees has been paid.
The Student takes responsibility for the payment of all fees and other charges due to Oxbridge Academy. The Student agrees to be liable for all costs of debt recovery, including professional fees and collection commission. Postage on all material sent to Oxbridge Academy is payable by the Student. The replacement of study materials will be for the account of the Student. If the Student’s account is in arrears, or if legal action is instituted, the Student agrees to pay all legal costs, including the charges between attorney and client, collection charges as per the Debt Collectors Act 114 of 1998, tracing costs and commission.
The Student consents, in terms of Section 65J of the Magistrate’s Court Act 32 of 1944, to an emoluments attachment order to be issued, without further notice to him/her, from the court of the district in which his/her employer resides, carries on business, or is employed, and that the amount of the emoluments be attached in instalments as reflected in his/her agreement with Oxbridge Academy.
The monthly instalment will be due by the date indicated on the registration form. The monthly instalment amount depends on the employment status of the Student and the chosen payment method.
In the event of any fees due by the Student being unpaid on the due date, the full balance of such fees remaining unpaid shall become immediately due and payable.
The Student will not receive reports, certificates, or exam results unless the account is paid up in full.
A Student who has failed academically shall not receive any reimbursement of their tuition fee.
Once the recommended period of study has passed, the Student is required to apply, and pay for, an extension to complete his/her studies. However, no extensions will be granted for courses that have been discontinued, courses that have passed their registration or accreditation date, or courses that are no longer offered by Oxbridge Academy.
Please note that for online courses, the Student will have access to the course for three to six months depending on the specific course. If the course is not completed within this period, the Student will be required to pay an extension fee to complete his/her studies.
Person dealing with Oxbridge Academy on the student’s behalf:
Oxbridge Academy will only correspond and deal with the Student. Oxbridge Academy will not enter into correspondence with any person or any organisation representing the Student, except for: the Ombudsman; a parent or legal guardian (only in the case where the Student is a minor); a person representing a relevant accrediting body or institute; or the Student’s lawyer.
Oxbridge Academy will speciﬁcally not engage in further servicing, communication or correspondence with a Student once that Student has cancelled his/her registration, or has had his/her registration cancelled by Oxbridge Academy. The cancellation process brings to an end the relationship between Oxbridge Academy and the Student.
Adhering to entrance criteria:
The Student is responsible for ensuring that he/she is on the correct course and that he/she adheres to the latest and correct entrance criteria. Oxbridge Academy will not accept Students who do not adhere to the entrance criteria for the course for which they register. Oxbridge Academy will cancel the registration of Students who register without adhering to the entrance criteria for the course on which they register.
Updates to study material:
Oxbridge Academy will provide the Student with study material according to the course list and prospectus as at the time of the Student’s enrolment. Oxbridge Academy is not responsible for issuing the Student with study material according to outdated course lists and/or prospectuses.
Missing or incorrect study material:
The Student has 30 days to query missing or incorrect study material. After 30 days, the Student will be liable for the costs of replacing or resending the correct study material.
Capacity to enter into agreement:
For an organisation: The contracting party (the organisation) hereby warrants to Oxbridge Academy that the signatory (representing the organisation) has the required legal capacity to enter into, and be bound by, these terms and conditions. The organisation accepts all the terms and conditions of the entire agreement.
For an individual: I hereby declare that there is no legal impediment to my concluding this agreement and that I am legally bound to this contract, and accept all the terms and conditions of the entire agreement.
I undertake to notify Oxbridge Academy in writing of any changes in my contact details, including, but not limited to: my business, postal or residential addresses; my home, work or cell phone number(s); and my e-mail address, within 7 (seven) days of such change.
Oxbridge Academy will not be responsible for the resending of study material that has been sent to the indicated or agreed-upon address according to the registration or official changes made on the system, if the student has not notified Oxbridge Academy in writing of an address change.
I choose the address as disclosed herein as my domicilium citandi et executandi for all purposes arising from this agreement.
Change of course:
Oxbridge Academy will assist Students who wish to change their course in order to select a better fit. One change of course is permitted per Student. One free change of course is offered within the first 5 months of registration.
After 5 months, application-, acceptance-, library- and programme fees will be deducted from account credits. If, at any time after registration, a course is changed to one with a higher price, the student will be invoiced with the difference between the two course prices.
The following fees will be deducted:
a) Change of Course Fee: R800
b) Modules: Depends on the modules themselves
c) Any debits with regards to: debit order reversal fees, exam fees, etc.
Online Students will be permitted to change their courses at Oxbridge Academy’s discretion. Whether or not a change of course request will be granted will depend on how far the student has progressed with the course. A Change of Course Fee may be charged.
30-Day money back guarantee and cancellations:
The Student has a 30-day period within which he/she can cancel with full refund. After the 30-day period, this agreement is binding and the Student is fully responsible for all fees. Cancellations are dealt with as per the cancellation form and policy.
If a Student is not satisﬁed with the services delivered by Oxbridge Academy, the Student may request cancellation. The Student may qualify for a refund only if he/she already paid the course fees in advance. Oxbridge Academy will refund the “unused” part of such fees paid in advance by the Student. The “unused” part of the fees are calculated by deducting the following from the total of all payments made by the Student:
a) the original registration fee
b) the total amount of monthly fees for the months that the Student has completed (inclusive of the registration period as well as the month in which the Student cancels; irrespective of whether these were full calendar months or not)
c) a cancellation fee of R500
d) any exam, membership or other institute fees; as institute-related fees are not refundable
If the Student continues studying, Oxbridge Academy will continue to service the Student and work towards satisfying the Student’s requests. Oxbridge Academy will also continue charging the Student for services rendered. The registration contract is binding and the Student cannot cancel after the 30-day cooling-off period has lapsed, unless there is proof of exceptional circumstances.
The Student has access to each enrolled course for a limited period as provided upon registration, depending on the specific course. He/she may not share, copy, amend, or distribute the courses or any part of the course content. Where the Student can download the content, he/she may not install it onto a network, a virtual learning environment, or any other electronic distribution system.
Students may only access an online eBook on a single device at a time and may only download each product that is available for download (e.g. podcasts) to no more than 2 devices in total.
Oxbridge Academy reserves the right to use the Student’s information to provide the necessary materials to the Student and otherwise to perform our obligations and enforce our rights under this Agreement.
This agreement is subject to acceptance by Oxbridge Academy. This agreement constitutes the whole agreement between the Parties.
We, the undersigned, declare that the information in this application is complete and correct. We authorise Oxbridge Academy to verify information contained in this application form and make any other enquiries that may be necessary.
We understand that if any part of it is found to be incomplete, false or misleading, Oxbridge Academy may cancel this registration. Agreeing to be responsible for the student fees and/or registering as a student at Oxbridge Academy, we give Oxbridge Academy permission to:
a) Contact any credit bureaus that Oxbridge Academy so chooses to request information regarding our creditworthiness
b) Request the above credit bureaus to release information regarding our creditworthiness to Oxbridge Academy
c) Release information with regards to our payment history with Oxbridge Academy to any of the credit bureaus
d) Contact anyone to confirm that the information that we have provided is correct
I, the undersigned Applicant/Student, undertake to abide by the policies and rules of Oxbridge Academy.
I, the undersigned parent/guardian, give permission to the above-mentioned Applicant/Student to enrol at Oxbridge Academy.
I agree that by typing my name in the “Electronic Signature” ﬁeld below, along with my personal identifying information contained in the electronic form submitted with these agreed-upon terms, I aﬃrm that I am utilising my typed name as my electronic signature for purposes of entering this contract, and I intend my electronic signature to be legally binding.
I hereby agree that I have read and understood these terms and conditions.
Full names and surname of Applicant/Student – (this is your ELECTRONIC SIGNATURE)