The job of an IT project co-ordinator is central to the implementation and completion of projects within an organisation in the IT industry. This means that IT project co-ordinators are involved from the start to the end of a project. Their actual tasks, and how those tasks are executed, may differ from company to company.
Here is an example of what a day in the life of an IT project co-ordinator might include, based on the different phases of a project:
Planning the project
The first thing an IT project co-ordinator must do when starting a new project is to produce a detailed plan or schedule of how the team will complete the project. Creating this plan will involve the following:
- Determining what systems need to be used or implemented to complete the project
- Anticipating potential conflicts or problems that may arise, as well as putting measures in place for risk management
- Creating schedules and timelines to ensure that the project will be completed within the time allocated for the project
- Communicating the proposed project plan to the project team and getting their feedback
- Communicating with management for their input and approval of the plan
Depending on what the project is and what the company does, the IT project co-ordinator needs to apply analytical and critical thinking skills, and requires the relevant skills and knowledge to work with IT systems and software, as well as to provide guidance to the project team.
Tracking the project
Once all the foundation work is done, the project co-ordinator will oversee implementation and track the progress of the project to ensure that everything is going according to plan. Here are a few of the aspects involved in tracking the project:
- Ensuring that tasks are completed on time
- Following up on incomplete tasks, identifying any system problems, and finding solutions
- Ensuring that tasks are completed within budget
- Dealing appropriately with changes that happen at short notice
Reporting on the status the of project
The project co-coordinator is also responsible for reporting on the status of the project. Reporting includes the following:
- Presenting the interim results of the project while it is in progress
- Managing the communication between project team members, management, and external parties to keep them informed on the progress of the project
This is an important aspect of the role of the IT project co-ordinator. It allows all the people involved to be on the same page in relation to the project’s progress, and it gives them an opportunity to gain insight and receive ongoing feedback.
Analysing the completed project
The work of the IT project co-ordinator only ends once the project has been successfully completed and evaluated. At the end of a project, the project co-ordinator is tasked with compiling reports and presenting feedback on the overall success of the project, based on the original project goals and project plan. Some of the aspects involved in this process are as follows:
- Drawing up a final project report
- Presenting and handing over results
- Reporting on budgets, systems, project performance, and IT project schedule
The role of IT project co-ordinator is one that spans across various aspects of an organisation. These co-ordinators oversee IT projects from conception to completion, meaning they touch on all the different aspects of a project – from scheduling, support, systems, and budgets, to monitoring, communication, and reporting.
IT project co-ordinators also provide leadership and direction for the project team. Working in this field may mean long hours and constant interaction with various stakeholders. It may also mean travelling. It can be a high-pressure environment and therefore requires someone with good time management, conflict resolution, and organisational skills.
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